CS Undergrad Employee Timesheet Info

Pay Periods, Due Dates, and Pay Dates: Spring 2022

Note: University holidays are non-working days (and you may not report hours on those days). The university holidays for spring 2022 are: Monday, January 17, 2022 (Martin Luther King Day).
Pay Period Due Date Pay Date
1/9/2022 - 1/22/2022 2pm, Friday, Jan. 21 2/2/2022
1/23/2022 - 2/5/2022 2pm, Friday, Feb. 4 2/16/2022
2/6/2022 - 2/19/2022 2pm, Friday, Feb. 18 3/2/2022
2/20/2022 - 3/5/2022 2pm, Friday, March 4 3/16/2022
3/6/2022 - 3/19/2022 2pm, Friday, March 18 3/30/2022
3/20/2022 - 4/2/2022 2pm, Friday, April 1 4/13/2022
4/3/2022 - 4/16/2022 2pm, Friday, April 15 4/27/2022
4/17/2022 - 4/30/2022 2pm, Friday, April 29 5/11/2022
5/1/2022 - 5/14/2022 2pm, Friday, May 13 5/25/2022
5/15/2022 - 5/28/2022 2pm, Friday, May 27 6/8/2022

Conversion Chart: Minutes to Tenths of Hours

Note: Maximum hours worked cannot exceed 8 hours per day and 20 hours per week during the fall and spring semesters.
1-2 min = .0 15-20 min = .3 33-38 min = .6 51-56 min = .9
3-8 min = .1 21-26 min = .4 39-44 min = .7 57-60 min = 1.0
9-14 min = .2 27-32 min = .5 45-50 min = .8

Timesheet Instructions

Use the PDF timesheet at the top of this page.

  • Required fields: Name, UIN, UIC email, pay period, your signature
  • Enter time for each week in corresponding sections – two weeks per timesheet
  • For each day worked enter: date, start/end time and total number of hours for each day (use conversion chart to round up minutes correctly; also note that maximum hours allowed to work = no more than 8 hours each day, no more than 20 hours each week during the fall and spring semesters)
  • Ensure that you do not report any hours worked on days that are official university holidays (for the spring 2022 semester, it is Monday, January 17, 2022)
  • Enter total hours for each week

Timesheet Submission Procedure

Procedure for student (employee):

  • Label timesheet as: LastName_FirstName_Timesheet_EndDate, replacing the EndDate part with an eight-digit code for the pay period end date. For example, the pay period end date for 1/9/2022 – 1/22/2022 would be written as 01222022 and the timesheet would be labeled as follows: LastName_FirstName_Timesheet_01222022
  • Send completed and properly labeled timesheet to your supervisor/instructor by the due date. Only one late timesheet and two reminders on WebTime per semester is allowed.
  • Submit WebTime (which must match the hours in timesheet) as soon you submit your timesheet to your supervisor.

Procedure for faculty or staff member (supervisor):

  • Send signed timesheet as PDF, labeled properly, as an attachment to this email address: UIC_CS_.ccz36k1v70c4lbcf @ u.box.com. (Note: Please manually remove the spaces from around the @ sign when you paste this address into your email “To:” field.)
  • You may attach multiple timesheets to one email, but do not combine multiple PDFs into one. Keep timesheets separate for each employee.
  • Submit timesheets by 9 a.m. on Monday after the pay period ends.

WebTime Submission Instructions (student's responsibility)

  • Go to: https://apps.uillinois.edu/index.html
  • Click on: Banner Self Service, Web for Employees, UIC – enter NetID and password at login
  • Click on: Employee, Time Sheet, Access Timesheet and select:
    • C88067 – Computer Science, 699000 and click timesheet
  • First week will appear first, earn codes on left – select ‘Regular’
  • Click on day worked and enter hours
  • After finishing first week, save and scroll down to next page for next week
  • After entering second week, submit for approval