CS Undergrad Employee Time Sheet Info

Pay Periods, Due Dates & Pay Dates – Spring 2019

Pay Period Due Date Pay Date
1/13/19 – 1/26/19 2pm, Friday, Jan. 25th 2/6/19
1/27/19 – 2/9/19 2pm, Friday, Feb. 8th 2/20/19
2/10/19 – 2/23/19 2pm, Friday, Feb. 22nd 3/6/19
2/24/19 – 3/9/19 2pm, Friday, Mar. 8th 3/20/19
3/10/19 – 3/23/19 2pm, Friday, Mar. 22nd 4/3/19
3/24/19 – 4/6/19 2pm, Friday, Apr. 5th 4/17/19
4/7/19 – 4/20/19 2pm, Friday, Apr. 19th 5/1/19
4/21/19 – 5/4/19 2pm, Friday, May 3rd 5/15/19
5/15/19 – 5/18/19 2pm, Friday, May 17th 5/29/19

Conversion Chart: Minutes to Tenths of Hours

1-2 min = .0 15-20 min = .3 33-38 min = .6 51-56 min = .9
3-9 min = .1 21-26 min = .4 39-44 min = .7 57-60 min = 1.0
9-14 min = .2 27-32 min = .5 45-50 min = .8

Timesheet Submission Procedure

  • Turn in on time – only 1 late time sheet per semester allowed
  • Both WebTime and Timesheet w/ matching times must be turned in by deadline
  • Use conversion chart to round up minutes
  • Tutors – Email Christina the signed pdf / Submit paper copy to SEO 905
  • TA/Grader – get it signed by your instructor(s) before submission

Timesheet Instructions

  • Only one timesheet even if you are TA for multiple instructors or both TA & Tutor.  Have both instructors sign off on hours.
  • Mandatory fields: Pay period, Name, UIN, UIC email address
  • Enter time for each week in corresponding boxes – two weeks per timesheet
  • For each day worked enter: date, start/end time and total number of hours for each day
    • Make sure to round the minutes correctly – see conversion chart
    • If multiple positions, add Tutor or class number in class column
  • Submit signed time sheet to SEO 905
    • TAs & Graders – remember to have instructor sign before submission

WebTime Submission Instructions

  • Go to: https://apps.uillinois.edu/index.html
  • Click on: Employee Self Service, Web for Employees, UIC – enter netid & password at login
  • Click on: Employee, Time Sheet, Access Timesheet and select:
    • C88067 – Computer Science, 699000 & click timesheet
  • First week will appear first, earn codes on left – select ‘Regular’
  • Click on day worked and enter hours
  • After finishing first week, Save and scroll down to next page for next week
  • After entering 2nd week, submit for approval