CS Undergrad Employee Timesheet Info

Pay Periods, Due Dates, and Pay Dates: Summer 2020

Pay Period Due Date Pay Date
5/17/20 - 5/30/20 2pm, Friday, May 29 6/10/20
5/31/20 - 6/13/20 2pm, Friday, June 12 6/24/20
6/14/20 - 6/27/20 2pm, Friday, June 26 7/8/20
6/28/20 - 7/11/20 2pm, Friday, July 10 7/22/20
7/12/20 - 7/25/20 2pm, Friday, July 24 8/5/20
7/26/20 - 8/8/20 2pm, Friday, Aug. 7 8/19/20
8/9/20 - 8/22/20 2pm, Friday, Aug. 21 9/2/20

Conversion Chart: Minutes to Tenths of Hours

1-2 min = .0 15-20 min = .3 33-38 min = .6 51-56 min = .9
3-8 min = .1 21-26 min = .4 39-44 min = .7 57-60 min = 1.0
9-14 min = .2 27-32 min = .5 45-50 min = .8

Timesheet Submission Procedure

  • Turn in on time – only 1 late timesheet per semester allowed
  • Both WebTime and timesheet w/ matching times must be turned in by deadline
  • Use conversion chart to round up minutes
  • Label time sheet as: LastName_FirstName_Timesheet_PayperiodEndDate and email to your supervisor. Use eight-digit date code for the pay period end date. (Example: the pay period end date for 5/17/20-5/30/20 is 05302020.)

Timesheet Instructions

  • Mandatory fields: pay period, name, UIN, UIC email address
  • Enter time for each week in corresponding boxes – two weeks per timesheet
  • For each day worked enter: date, start/end time and total number of hours for each day
    • Make sure to round the minutes correctly – see conversion chart
    • If multiple positions, add description in corresponding column

Submission process:

  • Employee: Send properly labeled timesheet to your supervisor by due date
  • Employer: Send signed timesheet in PDF, labeled properly, as an attachment to email: UIC_CS_.ccz36k1v70c4lbcf @ u.box.com. (Note: Please manually remove the spaces from around the @ sign when you paste this address into your email “To” field.) You may attach multiple timesheets to one email, but do not combine multiple PDFs into one. Keep timesheets separate for each employee. Submit this email by 9 a.m. on the Monday after the due date.

WebTime Submission Instructions

  • Go to: https://apps.uillinois.edu/index.html
  • Click on: Banner Self Service, Web for Employees, UIC – enter NetID and password at login
  • Click on: Employee, Time Sheet, Access Timesheet and select:
    • C88067 – Computer Science, 699000 and click timesheet
  • First week will appear first, earn codes on left – select ‘Regular’
  • Click on day worked and enter hours
  • After finishing first week, save and scroll down to next page for next week
  • After entering second week, submit for approval