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CS Undergrad Employee Timesheet Info

Pay Periods, Due Dates, and Pay Dates: Fall 2022 Heading link

Note: The university holidays for Fall 2022 are: Monday September 5, 2022 (Labor Day), Tuesday November 8, 2022 (Election Day) and Thursday-Friday November 24-25, 2022 (Thanksgiving Day).
Pay Period Due Date Pay Date
8/7/2022 - 8/20/2022 2pm, Friday August 19 8/31/2022
8/21/2022 - 9/3/2022 2pm, Friday, Sep. 2 9/14/2022
9/4/2022 - 9/17/2022 2pm, Friday, Sept. 16 9/28/2022
9/18/2022 - 10/1/2022 2pm, Friday, Sept. 30 10/12/2022
10/2/2022 - 10/15/2022 2pm, Friday, Oct. 14 10/26/2022
10/16/2022 - 10/29/2022 2pm, Friday, Oct. 28 11/9/2022
10/30/2022 - 11/12/2022 2pm, Friday, Nov. 11 11/23/2022
11/13/2022 - 11/26/2022 2pm, Wednesday, Nov. 23 12/7/2022
11/27/2022- 12/10/2022 2pm, Friday, Dec. 9 12/21/2022
12/11/2022 - 12/24/2022 2pm, Thursday, Dec. 22 1/4/2023

Conversion Chart: Minutes to Tenths of Hours Heading link

Note: Maximum hours worked cannot exceed 8 hours per day and 20 hours per week during the fall and spring semesters.
1-2 min = .0 15-20 min = .3 33-38 min = .6 51-56 min = .9
3-8 min = .1 21-26 min = .4 39-44 min = .7 57-60 min = 1.0
9-14 min = .2 27-32 min = .5 45-50 min = .8

Timesheet Instructions Heading link

Use the PDF timesheet at the top of this page.

  • Required fields: Name, UIN, UIC email, pay period, your signature
  • Enter time for each week in corresponding sections – two weeks per timesheet
  • For each day worked enter: date, start/end time and total number of hours for each day (use conversion chart to round up minutes correctly; also note that maximum hours allowed to work = no more than 8 hours each day, no more than 20 hours each week during the fall and spring semesters)
  • Ensure that you do not report any hours worked on days that are official university holidays (for Fall 2002 semesters they are Monday September 5, 2022; Tuesday November 8, 2022 and Thursday-Friday November 24-25, 2022 (Thanksgiving Day)
  • Enter total hours for each week

Timesheet Submission Procedure Heading link

Procedure for student (employee):

  • Label timesheet as: LastName_FirstName_Timesheet_EndDate, replacing the EndDate part with an eight-digit code for the pay period end date. For example, the pay period end date for 8/7/2022 – 8/20/2022 would be written as 08202022 and the timesheet would be labeled as follows: LastName_FirstName_Timesheet_08202022
  • Send completed and properly labeled timesheet to your supervisor/instructor by the due date. Only one late timesheet and two reminders on WebTime per semester is allowed.
  • Submit WebTime (which must match the hours in timesheet) as soon you submit your timesheet to your supervisor.

Procedure for faculty or staff member (supervisor):

  • Send signed timesheet as PDF, labeled properly, as an attachment to this email address: UIC_CS_.ccz36k1v70c4lbcf @ u.box.com. (Note: Please manually remove the spaces from around the @ sign when you paste this address into your email “To:” field.)
  • You may attach multiple timesheets to one email, but do not combine multiple PDFs into one. Keep timesheets separate for each employee.
  • Submit timesheets by 9 a.m. on Monday after the pay period ends.

WebTime Submission Instructions (student's responsibility) Heading link

  • Go to: https://apps.uillinois.edu/index.html
  • Click on: Banner Self Service, Web for Employees, UIC – enter NetID and password at login
  • Click on: Employee, Time Sheet, Access Timesheet and select:
    • Choose position number CB7716 – Computer Science, 699000 and click timesheet
  • First week will appear first, earn codes on left – select ‘Regular’
  • Click on day worked and enter hours
  • After finishing first week, save and scroll down to next page for next week
  • After entering second week, submit for approval