CS Hourly Employee Timesheet Info

Pay Periods, Due Dates, and Pay Dates: Calendar year 2025 Heading link

Note: The following are university designated holidays and are NON-WORKING Days. So, you should NOT have any time on your timesheets for these days.

  • Wednesday, January 1, 2025 (New Year’s Day)
  • Monday, January 20, 2025 (Martin Luker King Jr. Day)
  • Monday, May 26, 2025 (Memorial Day)
  • Thursday, June 19, 2025 (Juneteenth Day)
  • Friday, July 4, 2025 (Independence Day)
  • Monday, September 1, 2025 (Labor Day)
  • Thursday & Friday, November 27-28, 2025 (Thanksgiving Day)
  • Thursday & Friday, December 25-26, 2025 (Christmas Day)
Pay PeriodTimesheet Due DatePay Date
12/22/2024 - 1/4/20252 pm, Friday, Jan. 31/15/25
1/5/2025 - 1/18/20252 pm, Friday, Jan. 171/29/25
1/19/2025 - 2/1/20252 pm, Friday, Jan. 312/12/25
2/2/2025 - 2/15/20252 pm, Friday, Feb. 142/26/25
2/16/2025 - 3/1/20252 pm, Friday, Feb. 283/12/25
3/2/2025 - 3/15/20252 pm, Friday, March 143/26/25
3/16/2025 - 3/29/20252 pm, Friday, March 284/9/25
3/30/2025 - 4/12/20252 pm, Friday, April 114/23/25
4/13/2025 - 4/26/20252 pm, Friday, April 255/7/25
4/27/2025 - 5/10/20252 pm, Friday, May 95/21/25
5/11/2025 - 5/24/20252 pm, Friday, May 236/4/25
5/25/2025 - 6/7/20252 pm, Friday, June 66/18/25
6/8/2025 - 6/21/20252 pm, Friday, June 207/2/25
6/22/2025 - 7/5/20252 pm, Thursday, July 37/16/25
7/6/2025 - 7/19/20252 pm, Friday, July 187/30/25
7/20/2025 - 8/2/20252 pm, Friday, Aug. 18/13/25
8/3/2025 - 8/16/20252 pm, Friday, Aug. 158/27/25
8/17/2025 - 8/30/20252 pm, Friday, Aug. 299/10/25
8/31/2025 - 9/13/20252 pm, Friday, Sept. 129/24/25
9/14/2025 - 9/27/20252 pm, Friday, Sept. 2610/8/25
9/28/2025 - 10/11/20252 pm, Friday, Oct. 1010/22/25
10/12/2025 - 10/25/20252 pm, Friday, Oct. 2411/5/25
10/26/2025 - 11/8/20252 pm, Friday, Nov. 711/19/25
11/9/2025 - 11/22/20252 pm, Friday, Nov. 2112/3/25
11/23/2025 - 12/6/20252 pm, Friday, Dec. 512/17/25
12/7/2025 - 12/20/20252 pm, Friday, Dec. 1912/31/25

Conversion Chart: Minutes to Tenths of Hours Heading link

Note: Maximum hours worked cannot exceed 8 hours per day and 20 hours per week during the fall and spring semesters.
1-2 min = .0 15-20 min = .3 33-38 min = .6 51-56 min = .9
3-8 min = .1 21-26 min = .4 39-44 min = .7 57-60 min = 1.0
9-14 min = .2 27-32 min = .5 45-50 min = .8

Timesheet Submission Process for student: Heading link

  • Login to https://my.uic.edu
  • In Search – search for ‘Employee’ and choose ‘Time sheet’
  • Select your position (if you have multiple positions) and the current pay period
  • Click ‘Enter Time’ and enter the hours* worked for each day** for the two weeks and SAVE
  • Choose Preview
    • This shows a summary of your time worked for the two weeks – make sure it reflects and accounts all the hours you worked
    • Be advised – maximum hours allowed to work = no more than 8 hours each day, no more than 20 hours each week during the fall and spring semesters and 40 hours each week during Summer.
    • Take a screenshot and save the timesheet as ‘LastName_FirstName_Timesheet_PayPeriodEndDate’. Example: For pay period 1/5/2025 – 1/18/2025, end date would be 01182025 and the timesheet would be labeled as follows: “LastName_FirstName_Timesheet_01182025”
    • Click ‘SUBMIT’ to submit your hours
  • Send this submitted and properly labeled timesheet to your supervisor/instructor by the due to date.

* Refer to the conversion chart on the timesheet information page for less than a full hour.

** Remember official university designated holidays are non-working days and so you should not have any hours on those days. Refer to the list above for these days.