CS Hourly Employee Timesheet Info
Introduction
Timesheet info
Timesheet Submission Process for student:
- Log in to https://my.uic.edu.
- In the Search bar, type “Employee” and select “Time Sheet” from the results.
- Select your position (if you have multiple) and choose the current pay period.
- Click “Enter Time”, input the hours worked for each day for the two weeks, and SAVE.
- Click “Preview” to review your timesheet.
- Take a screenshot of the preview page, ensuring that both your name and hours worked are visible.
- Click “Submit” to finalize your timesheet submission.
- Copy and paste the screenshot into the body of an email.
Use the subject line:
“Timesheet for [Pay Period] for [Your Name]” - Send the email to your instructor for approval.
* Refer to the conversion chart section below for less than a full hour.
** Remember official university designated holidays are non-working days and so you should neither work nor have any hours on your timesheet for those days. List of designated holidays are listed under the ‘Pay Periods, Due Dates, and Pay Dates: Calendar year 2025’ section below.
Video demonstration of Timesheet Submission
Pay Periods, Due Dates, and Pay Dates: Calendar year 2026
Following are university designated holidays and are NON-WORKING Days. The department has NOT approved you to work on these and so, you should NOT have worked nor have any time on your WebTime for these days. Your timesheet will be declined and not processed until a corrected WebTime has been submitted.
- Thursday, January 1, 2026 (New Year’s Day Holiday)
- Monday, January 19, 2026 (Martin Luther King Jr. Day)
- Monday, May 25, 2026 (Memorial Day)
- Friday, June 19, 2026 (Juneteenth Day)
- Friday, July 3, 2026 (Independence Day OBSERVED)
- Monday, September 7, 2026 (Labor Day)
- Thursday & Friday, November 26-27, 2027 (Thanksgiving Day)
- Thursday & Friday, December 24-25, 2025 (Christmas Day)
Pay Dates
| Pay Period | Timesheet Due Date | Pay Date |
|---|---|---|
| 12/21/25 - 01/03/26 | 2pm, Fri., Jan. 2 | 1/14/2026 |
| 01/04/26 - 01/17/26 | 2pm, Fri., Jan. 16 | 1/28/2026 |
| 01/18/26 - 01/31/26 | 2pm, Fri., Jan. 30 | 2/11/2026 |
| 02/01/26 - 02/14/26 | 2pm, Fri., Feb. 13 | 2/25/2026 |
| 02/15/26 - 02/28/26 | 2pm, Fri., Feb. 17 | 3/11/2026 |
| 03/01/26 - 03/14/26 | 2pm, Fri., Mar. 13 | 3/25/2026 |
| 03/15/26 - 03/28/26 | 2pm, Fri., Mar. 27 | 4/8/2026 |
| 03/29/26 - 04/11/26 | 2pm, Fri., Apr. 10 | 4/22/2026 |
| 04/12/26 - 04/25/26 | 2pm, Fri., Apr. 24 | 5/6/2026 |
| 04/26/26 - 05/09/26 | 2pm, Fri., May 8 | 5/20/2026 |
| 05/10/26 - 05/23/26 | 2pm, Fri., May 22 | 6/3/2026 |
| 05/24/26 - 06/06/26 | 2pm, Fri., June 5 | 6/17/2026 |
| 06/07/26 - 06/20/26 | 2pm, Fri., June 19 | 7/1/2026 |
| 06/21/26 - 07/04/26 | 2pm, Fri., July 3 | 7/15/2026 |
| 07/05/26 - 07/18/26 ** | 2pm, Fri., July 17 | 7/29/2026 |
| 07/19/26 - 08/01/26 | 2pm, Fri., July 31 | 8/12/2026 |
| 08/02/26 - 08/15/26 | 2pm, Fri., Aug. 14 | 8/26/2026 |
| 08/16/26 - 08/29/26 | 2pm, Fri., Aug. 28 | 9/9/2026 |
| 08/30/26 - 09/12/26 | 2pm, Fri., Sept. 11 | 9/23/2026 |
| 09/13/26 - 09/26/26 | 2pm, Fri., Sept. 25 | 10/7/2026 |
| 09/27/26 - 10/10/26 | 2pm, Fri., Oct. 9 | 10/21/2026 |
| 10/11/26 - 10/24/26 | 2pm, Fri., Oct. 23 | 11/4/2026 |
| 10/25/26 - 11/07/26 | 2pm, Fri., Nov. 6 | 11/18/2026 |
| 11/08/26 - 11/21/26 | 2pm, Fri., Nov. 20 | 12/2/2026 |
| 11/22/26 - 12/05/26 | 2pm, Fri., Dec. 4 | 12/16/2026 |
| 12/06/26 - 12/19/26 ** | 2pm, Fri., Dec. 18 | 12/30/2026 |
Notes
***Denotes no voluntary deductions taken
Highlighted row indicate there is university holiday for that pay period and you should not have any hours for those days
Conversion Chart: Minutes to Tenths of Hours
| 1-2 min = .0 |
| 3-8 min = .1 |
| 9-14 min = .2 |
| 15-20 min = .3 |
| 21-26 min = .4 |
| 27-32 min = .5 |
| 33-38 min = .6 |
| 39-44 min = .7 |
| 45-50 min = .8 |
| 51-56 min = .9 |
| 57-60 min = 1.0 |