CS Undergrad Employee Timesheet Info

Pay Periods, Due Dates, and Pay Dates: Fall 2021

Note: University holidays are non-working days (and you may not report hours on those days). The university holidays for fall 2021 are: Monday, September 6, and Thursday and Friday, November 25 and 26.
Pay Period Due Date Pay Date
8/22/21 - 9/4/21 2pm, Friday, Sept. 3 9/15/21
9/5/21 - 9/18/21 2pm, Friday, Sept. 17 9/29/21
9/19/21 - 10/2/21 2pm, Friday, Oct. 1 10/13/21
10/3/21 - 10/16/21 2pm, Friday, Oct. 15 10/27/21
10/17/21 - 10/30/21 2pm, Friday, Oct. 29 11/10/21
10/31/21 - 11/13/21 2pm, Friday, Nov. 12 11/24/21
11/14/21 - 11/27/21 2pm, Friday, Nov. 24 12/8/21
11/28/21 - 12/11/21 2pm, Friday, Dec. 10 12/22/21

Conversion Chart: Minutes to Tenths of Hours

Note: Maximum hours worked cannot exceed 8 hours per day and 20 hours per week during the fall and spring semesters.
1-2 min = .0 15-20 min = .3 33-38 min = .6 51-56 min = .9
3-8 min = .1 21-26 min = .4 39-44 min = .7 57-60 min = 1.0
9-14 min = .2 27-32 min = .5 45-50 min = .8

Timesheet Instructions

Use the PDF timesheet at the top of this page.

  • Required fields: Name, UIN, UIC email, pay period, your signature
  • Enter time for each week in corresponding sections – two weeks per timesheet
  • For each day worked enter: date, start/end time and total number of hours for each day (use conversion chart to round up minutes correctly; also note that maximum hours allowed to work = no more than 8 hours each day, no more than 20 hours each week during the fall and spring semesters)
  • Ensure that you do not report any hours worked on days that are official university holidays (for the fall 2021 semester, that includes three dates: Monday, September 6; Thursday, November 25; and Friday, November 26)
  • Enter total hours for each week

Timesheet Submission Procedure

Procedure for student (employee):

  • Label timesheet as: LastName_FirstName_Timesheet_EndDate, replacing the EndDate part with an eight-digit code for the pay period end date. For example, the pay period end date for 8/22/21 – 9/4/21 would be written as 09042021 and the timesheet would be labeled as follows: LastName_FirstName_Timesheet_09042021
  • Send completed and properly labeled timesheet to your supervisor/instructor by the due date. Only one late timesheet per semester is allowed.
  • Submit WebTime (which must match the hours in timesheet) as soon you submit your timesheet to your supervisor.

Procedure for faculty or staff member (supervisor):

  • Send signed timesheet as PDF, labeled properly, as an attachment to this email address: UIC_CS_.ccz36k1v70c4lbcf @ u.box.com. (Note: Please manually remove the spaces from around the @ sign when you paste this address into your email “To:” field.)
  • You may attach multiple timesheets to one email, but do not combine multiple PDFs into one. Keep timesheets separate for each employee.
  • Submit timesheets by 9 a.m. on Monday after the pay period ends.

WebTime Submission Instructions (student's responsibility)

  • Go to: https://apps.uillinois.edu/index.html
  • Click on: Banner Self Service, Web for Employees, UIC – enter NetID and password at login
  • Click on: Employee, Time Sheet, Access Timesheet and select:
    • C88067 – Computer Science, 699000 and click timesheet
  • First week will appear first, earn codes on left – select ‘Regular’
  • Click on day worked and enter hours
  • After finishing first week, save and scroll down to next page for next week
  • After entering second week, submit for approval