Pay Periods, Due Dates, and Pay Dates: Fall 2024 Heading link
| Pay Period | Due Date | Pay Date |
|---|---|---|
| 8/18/2024 - 8/31/2024 | 2 pm, Friday Aug 30th | 9/11/2024 |
| 9/1/2024 - 9/14/2024 | 2pm, Friday Sept. 13th | 9/25/2024 |
| 9/15/2024 - 9/28/2024 | 2pm, Friday Sept. 27th | 10/9/2024 |
| 9/29/2024 - 10/12/2024 | 2pm, Friday Oct. 11th | 10/23/2024 |
| 10/13/2024 - 10/26/2024 | 2pm, Friday Oct. 25th | 11/6/2024 |
| 10/27/2024 - 11/9/2024 | 2pm, Friday Nov. 8th | 11/20/2024 |
| 11/10/2024 - 11/23/2024 | 2pm, Friday Nov. 21st | 12/4/2024 |
| 11/24/2024 - 12/7/2024 | 2pm, Friday Dec. 6th | 12/18/2024 |
| 12/8/2024 - 12/21/2024 | 2pm, Friday Dec. 19th | 12/31/2024 |
Conversion Chart: Minutes to Tenths of Hours Heading link
| 1-2 min = .0 | 15-20 min = .3 | 33-38 min = .6 | 51-56 min = .9 |
| 3-8 min = .1 | 21-26 min = .4 | 39-44 min = .7 | 57-60 min = 1.0 |
| 9-14 min = .2 | 27-32 min = .5 | 45-50 min = .8 |
Timesheet Submission Process for student: Heading link
- Login to https://my.uic.edu
- In Search – search for ‘Employee’ and choose ‘Time sheet’
- Select your position (if you have multiple positions) and the current pay period
- For undergrad TAs it’s C “NWS TEACHING AIDE II, CB7716-00, 2, 699000, Computer Science”
- Click ‘Enter Time’ and enter the hours* worked for each day** for the two weeks and SAVE
- Choose Preview
- This shows a summary of your time worked for the two weeks – make sure it reflects and accounts all the hours you worked
- Be advised – maximum hours allowed to work = no more than 8 hours each day, no more than 20 hours each week during the fall and spring semesters and 40 hours each week during Summer.
- Print this to pdf and save the timesheet as ‘LastName_FirstName_Timesheet_PayPeriodEndDate’. Example: For pay period 8/18/2024 – 8/31/2024, end date would be 08312024 and the timesheet would be labeled as follows: “LastName_FirstName_Timesheet_08312024”
- Click ‘SUBMIT’ to submit your hours
- Send this submitted and properly labeled timesheet to your supervisor/instructor by the due to date.
* Refer to the conversion chart on the timesheet information page for less than a full hour.
** Remember official university holidays are non-working days: Monday, Sept. 2, 2024 (Labor Day) and Thurs.-Fri., Nov. 28-29, 2024 (Thanksgiving Holiday) and so you should not have any hours on those days.
Timesheet submission process for supervisor (instructor or staff member): Heading link
Procedure for student (employee):
- Students will email their WebTime submission to you (sample at top of page)
- Verify the hours w/ student name (at bottom)
- Type ‘Approved for CS XXX by YourName’ toward the bottom and Sign
- Submit timesheets to: UIC_CS_.ccz36k1v70c4lbcf @ u.box.com. (Note: Please manually remove the spaces from around the @ sign when you paste this address into your email “To:” field.)
- You may attach multiple timesheets to one email. Do not combine multiple PDFs into one – we want to keep timesheets separate for each employee
- Submit timesheets by 9 a.m. on Monday after the pay period ends.