CS Hourly Employee Timesheet Info

 

Timesheet Submission Process for student:

  • Log in to https://my.uic.edu.
    • In the Search bar, type “Employee” and select “Time Sheet” from the results.
  • Select your position (if you have multiple) and choose the current pay period.
  • Click “Enter Time”, input the hours worked for each day for the two weeks, and SAVE.
  • Click “Preview” to review your timesheet.
    • Take a screenshot of the preview page, ensuring that both your name and hours worked are visible.
    • Click “Submit” to finalize your timesheet submission.
  • Copy and paste the screenshot into the body of an email.
    Use the subject line:
    “Timesheet for [Pay Period] for [Your Name]”
  • Send the email to your instructor for approval.

* Refer to the conversion chart section below for less than a full hour.

** Remember official university designated holidays are non-working days and so you should neither work nor have any hours on your timesheet for those days. List of designated holidays are listed under the ‘Pay Periods, Due Dates, and Pay Dates: Calendar year 2025’ section below.

Video demonstration of Timesheet Submission

Pay Periods, Due Dates, and Pay Dates: Calendar year 2025

Note: The following are university designated holidays and are NON-WORKING Days. The department has NOT approved you to work on these and so, you should NOT have worked nor have any time on your WebTime for these days. Your timesheet will be declined and not processed until a corrected WebTime has been submitted.

  • Wednesday, January 1, 2025 (New Year’s Day)
  • Monday, January 20, 2025 (Martin Luker King Jr. Day)
  • Monday, May 26, 2025 (Memorial Day)
  • Thursday, June 19, 2025 (Juneteenth Day)
  • Friday, July 4, 2025 (Independence Day)
  • Monday, September 1, 2025 (Labor Day)
  • Thursday & Friday, November 27-28, 2025 (Thanksgiving Day)
  • Thursday & Friday, December 25-26, 2025 (Christmas Day)
Pay PeriodTimesheet Due DatePay Date
12/22/2024 - 1/4/20252 pm, Friday, Jan. 31/15/25
1/5/2025 - 1/18/20252 pm, Friday, Jan. 171/29/25
1/19/2025 - 2/1/20252 pm, Friday, Jan. 312/12/25
2/2/2025 - 2/15/20252 pm, Friday, Feb. 142/26/25
2/16/2025 - 3/1/20252 pm, Friday, Feb. 283/12/25
3/2/2025 - 3/15/20252 pm, Friday, March 143/26/25
3/16/2025 - 3/29/20252 pm, Friday, March 284/9/25
3/30/2025 - 4/12/20252 pm, Friday, April 114/23/25
4/13/2025 - 4/26/20252 pm, Friday, April 255/7/25
4/27/2025 - 5/10/20252 pm, Friday, May 95/21/25
5/11/2025 - 5/24/20252 pm, Friday, May 236/4/25
5/25/2025 - 6/7/20252 pm, Friday, June 66/18/25
6/8/2025 - 6/21/20252 pm, Friday, June 207/2/25
6/22/2025 - 7/5/20252 pm, Thursday, July 37/16/25
7/6/2025 - 7/19/20252 pm, Friday, July 187/30/25
7/20/2025 - 8/2/20252 pm, Friday, Aug. 18/13/25
8/3/2025 - 8/16/20252 pm, Friday, Aug. 158/27/25
8/17/2025 - 8/30/20252 pm, Friday, Aug. 299/10/25
8/31/2025 - 9/13/20252 pm, Friday, Sept. 129/24/25
9/14/2025 - 9/27/20252 pm, Friday, Sept. 2610/8/25
9/28/2025 - 10/11/20252 pm, Friday, Oct. 1010/22/25
10/12/2025 - 10/25/20252 pm, Friday, Oct. 2411/5/25
10/26/2025 - 11/8/20252 pm, Friday, Nov. 711/19/25
11/9/2025 - 11/22/20252 pm, Friday, Nov. 2112/3/25
11/23/2025 - 12/6/20252 pm, Friday, Dec. 512/17/25
12/7/2025 - 12/20/20252 pm, Friday, Dec. 1912/31/25

Conversion Chart: Minutes to Tenths of Hours

Note: Maximum hours worked cannot exceed 8 hours per day and 20 hours per week during the fall and spring semesters. If you work more than 6 hours in a day, you MUST take a 30-minute unpaid break. Therefore, if you work 8 hours on any given day, you should take half hour break and enter 7.5 hours in the timesheet.
1-2 min = .0 15-20 min = .3 33-38 min = .6 51-56 min = .9
3-8 min = .1 21-26 min = .4 39-44 min = .7 57-60 min = 1.0
9-14 min = .2 27-32 min = .5 45-50 min = .8