CS Undergrad Employee Timesheet Info

Pay Periods, Due Dates, and Pay Dates: Fall 2023

Use the PDF timesheet at the top of this page.

Required fields: Name, UIN, UIC email, pay period, your signature
Enter time for each week in corresponding sections – two weeks per timesheet
For each day worked enter: date, start/end time and total number of hours for each day (use conversion chart to round up minutes correctly; also note that maximum hours allowed to work = no more than 8 hours each day, no more than 20 hours each week during the fall and spring semesters and 40 hours each week during Summer)
Ensure that you do not report any hours worked on days that are official university holidays: Monday, September 4, 2023 (Labor Day); Thursday, November 23 & Friday, November 24, 2023 (Thanksgiving Day); December 22, 2023 – January 1, 2024 (University holiday)
Enter total hours for each week

Procedure for student (employee):

Label timesheet as: LastName_FirstName_Timesheet_EndDate, replacing the EndDate part with an eight-digit code for the pay period end date. For example, the pay period end date for 8/6/2023 – 8/19/2023 would be written as 08192023 and the timesheet would be labeled as follows: “LastName_FirstName_Timesheet_08192023”
Send completed and properly labeled timesheet to your supervisor/instructor by the due date. Only one late timesheet and two reminders on WebTime per semester is allowed.
Submit WebTime (which must match the hours in timesheet) as soon you submit your timesheet to your supervisor (instructions are below).

Procedure for faculty or staff member (supervisor):

Send signed timesheet as PDF, labeled properly, as an attachment to this email address: UIC_CS_.ccz36k1v70c4lbcf @ u.box.com. (Note: Please manually remove the spaces from around the @ sign when you paste this address into your email “To:” field.)
You may attach multiple timesheets to one email, but do not combine multiple PDFs into one. Keep timesheets separate for each employee.
Submit timesheets by 9 a.m. on Monday after the pay period ends.

Go to: https://apps.uillinois.edu/index.html
Click on: Banner Self Service, Web for Employees, UIC – enter NetID and password at login
Click on: Employee, Time Sheet, Access Timesheet and select:
- Undergrad position number choose appropriately and click timesheet. (For TAs it is CB7716, for GPIP CB9665 )
- If you have multiple positions – double check the position number and enter the hours appropriately and accurately for each position.
First week will appear first, earn codes on left – select ‘Regular’
Click on day worked and enter hours
After finishing first week, save and scroll down to next page for next week
After entering second week, submit for approval