The preliminary examination is designed to assess a PhD student’s readiness to undertake dissertation research. After passing the preliminary examination, a student officially is considered a PhD candidate. This is the second major milestone in the PhD program, after the qualifier examination.
The preliminary examination usually takes place when a student has completed most, though not necessarily all, of the coursework but has not yet made a major investment of time and effort toward dissertation research. For this examination, the student performs research under an advisor’s supervision and then defends the work before a Graduate College-approved faculty committee of at least five members.
Students must pass the preliminary examination one year prior to their dissertation defense. Approval by petition is needed if students plan to hold their dissertation defense within a year of the preliminary examination.
A student’s faculty advisor serves as the chair of the preliminary examination committee. The additional members of the preliminary examination committee must be selected in a way that fulfills all of the following criteria:
- Five or more members in total
- At least three members are full members of the UIC Graduate College
- At least two are tenured (not just tenure-track) faculty
- A majority of the committee holds at least a 50% appointment in the computer science department
- Adjuncts are not considered external members
Diversity is prized in the creation of a preliminary examination committee; thus, including one or two members from outside the computer science department or UIC is encouraged. For any outside members who are not full members of the UIC Graduate College, students must submit their CVs along with the committee recommendation form so that the Graduate College may determine that equivalent academic standards are met.
The committee recommendation form, along with an abstract, must be submitted to the computer science Student Affairs office at least three weeks prior to the anticipated preliminary examination date. Student Affairs will coordinate departmental approval of the form and forward it to the Graduate College for approval.
The preliminary examination committee is appointed by the dean of the Graduate College at the recommendation of the computer science department.
PhD students must submit a thesis proposal document to their committee members one week prior to the preliminary exam presentation.
Students who are proposing research that involves human subjects must apply for and receive approval from UIC’s Institutional Review Board.
Students who are proposing research that involves animals must apply for and receive approval from the Animal Care Committee.
Preliminary examinations are graded as “pass” or “fail.” A candidate cannot be passed if more than one “fail” vote is received from members of the committee. The Graduate College provides an examination report form to the computer science department, which must be completed and assigned by each member of the committee.
If students receive a grade of “pass,” the preliminary examination committee still may require that students perform additional work or meet specified conditions before the passing recommendation becomes effective.
If students receive a grade of “fail,” the preliminary examination committee may make a recommendation to the dean to allow a second examination. If a student receives a grade of “fail” on the second examination, a third examination is not permitted.
Once students pass the preliminary examination, they have five years to complete the requirements for the PhD; failure to adhere to this time period will require a new preliminary examination. (Note: departments may specify shorter time periods than five years.)
Students may not take the preliminary examination sooner than one full calendar year of beginning the program, and they may not conduct their dissertation defense any sooner than one full calendar year after the preliminary examination is passed, unless a special petition is made and approved by the director of graduate studies.